Setting Boundaries
Create protected time for date night, a solo night in, a night out with friends, or a classical candlelight concert in a crypt.
Creating Protected Time
If possible, set a particular time on a regular, predictable cadence where each member of the team has the opportunity to take the night off. Ideally, everyone can take the same night off together (e.g., the same Thursday evening each week), but working demands sometimes require that we rotate to cover for the person designated as “off” for the evening.
Calendar this night off as blocked time in the calendar.
Avoid sending non-urgent emails, text messages, or chats, or making phone calls to the team members that are “off” until the following morning. Use the delayed send/scheduling feature if it would be helpful for you to send something off during that protected time.
Invite team members to use the protected time for themselves and their own well-being. It would be counterproductive to have expectations that they will address any tasks that came up during the protected time all before the following day starts. Adjust expectations so that new matters can be handled with care the following day.
Maintaining Accountability
Have a brief “stand up” or “check in” meeting the following morning to reconvene about any work that was missed while the group was unplugged and make a plan to tackle new tasks going forward (instead of expecting that teams will “make up for lost time” before they start their working day).
Without prying, connect over any particularly memorable, fun, or thoughtful moments from the protected evening. This will help to normalize the activity, give everyone ideas for their own protected time activities, and create excitement over its restorative power.
If anyone was disturbed during the protected time (whether intentionally or inadvertently), take time to reflect as a group on what systems and procedures went wrong. If it was avoidable, come up with a concrete plan of action to address it and prevent disruption in the future.